The event format should be changed.
Add a “Event starts at” part for the format, for example:
Session: Shift
Host username: [Host]
Host rank: [Rank]
Co-Host username: [Co-host]
Co-Host rank: [Rank]
Supervisor username: [Supervisor]
Supervisor rank: [Rank]
Helpers: [Helpers]
Event starts at: 5 minutes
Status: Open
Game ID: [Id]
Game link if possible: